2: Define What “Done” Looks Like

In this lesson, we’ll go over a few simple ways to help you tackle all those undone tasks on your endless to-do list.

Let’s dive in…

2.
Define What “Done” Looks Like

“Having a clear action outline prevents procrastination due to imagined complexity.” —David Allen, Getting Things Done

Most of the tasks people keep on their to-do lists are undoable.

In other words, most to-do lists are a bunch of commitments with no clear vision of what being “done” actually looks like.

That’s a huge problem.

Your brain is naturally designed to help you figure out how to do things, but only if you know what the endpoint looks like.

For example, there’s a BIG difference between creating a list of tasks that looks like this…

Versus creating a list of tasks that looks like this…

The first list includes a bunch of things, but nothing more…

No action-words. No specificity.

Sure, seeing the word “study” might trigger your mind to study…

But for how long? Where? When? And for what?

The second list includes a clear, specific, and actionable set of tasks…

You know exactly what needs to happen.

You know when you’ll be doing it.

And you know precisely what “done” looks like.

Everything you’re working on should have a very clear stopping point – a point where you know you’re done.

If you don’t know what that point looks like, you’ll find it very difficult to make any progress at all.

When you’re having trouble making progress on your tasks, first clarify what being “done” looks like. The simplest way to do that is to ask yourself, “How will I know when I’m DONE?”
The most useful way to get clear about what “done” looks like is to include clear outcomes on your lists:
- write 500 words,
- study for 90 minutes,
- complete 5 slides for the new presentation
Another useful strategy is to incorporate action-words into your lists:
- handle emails,
- drive to the store,
- call so and so.